The Registrar Office looks after the affairs of admission, registration and students attendance. It is responsible for the proper execution of academic policies of the University. It prepares the academic calendar and arranges course registration before the start of each semester. It also maintains the student record and co-ordinates with the external bodies for academic and administrative purposes.
 

Academic Year

The academic year starts from Fall semester. The Fall semester will commence at the end of August or beginning of September of each year.
 

Academic Calendar

There will be two regular semesters i.e. Fall and Spring in an academic year of the University. Each Semester shall have 16 teaching weeks followed by one week for preparation and one week for examination.

Summer session will be of 9 weeks duration i.e. 8 weeks for course work and one week for preparation and exam. The Summer session will be organized during summer at the discretion of the University. Only a limited number of courses may be offered in this session.

Semester Credit Hour

A course semester credit hour (SCH) is defined as one hour of class work per week for sixteen weeks, whereas a laboratory semester credit hour is defined as three hours of practical laboratory work per week for sixteen weeks.
 

Registration

All students are required to register for courses for the semester as per schedule announced by the University. Registration is accomplished through a meeting with an academic adviser.

The Academic Adviser will help the student to select courses in proper sequence i.e. keeping in view the pre-requisites and the roadmap of the program. However, the ultimate responsibility to select courses in proper sequence to economize on time and cost shall be of the student concerned and not that of the Adviser.

Course Add/Drop

A student may add or drop a course within the first week of the semester by submitting a Course Add / Drop Form duly signed by the student and Head of Department. A course dropped will be deemed as if it was never registered.
 

Course Withdrawal

If a student decides not to continue in a course after the date of add / drop has expired, he / she may withdraw from the course within the period of ten weeks of the semester with the approval of Head of Department.

A course withdrawn will be reported on the transcript with a “W' status. It will not be counted towards the calculation of GPA & CGPA. However, it will be treated as a registered course for all other purposes e.g. calculation of tuition fee etc.

Assessment of Tuition Fee

The tuition fee charges are assessed on the basis of the courses for which a student has registered. The tuition fee for the registered courses must be paid within the designated time period to validate the registration. In case the fee is not paid within the prescribed time the registration of the course/ courses shall stand cancelled. For all practical purposes the cancelled course/courses shall be deemed as if they were never registered.

Student Academic Load

(i)         Full load is defined as 15 semester credit hours for undergraduate programs, and 9 semester credit hours for graduate programs.

(ii)         The maximum academic load, in Spring or Fall semesters, for an undergraduate student in a semester shall be 21 credit hours and for graduate student 12 credit hours. Maximum semester load during summer semester shall be 6 credit hours.

(iii)        The semester load for an individual student shall be determined by the department on the basis of his / her GPA & CGPA. 

(iv)        Final Project or Thesis can be registered by the student after the completion of minimum course work prescribed by the department.

(v)         A student cannot register for a course while doing internship.

(vi)        A fulltime student is required to register for regular degree program offered by the university for a minimum of 9 credit hours for undergraduate student and 6 credit hours for graduate student.

(vii)       A student not registering for minimum semester load shall not be treated as a fulltime student.

(viii)       In certain cases, Dean / HoD may permit a person to register, as a part time student, for one or more courses without enrolling for a full degree program.

Semester Break

A student, under special circumstance, may apply for a semester break to the concerned HoD. However, to maintain his / her registration the student has to pay a sum of Rs. 5000/- or any amount as revised from time to time.  

A student who is not registered in a semester shall lose his registration if he / she is not on semester break.

Duration

The duration to complete all the degree requirements for an undergraduate program is 4 to 7 academic years whereas for a graduate program it is 2 to 4 academic years.

Repeating/Substituting a Course

A graduate or undergraduate student may repeat a course in which he/she obtained a GPA of below 3 or below 2 respectively. Only the better grade will be counted for computing CGPA and towards the completion of degree requirements.

A graduate or undergraduate student may substitute an elective course in which he / she obtained a GPA of below 3 or below 2 respectively, with another elective course. Such a substitution shall be treated as a repeat course.

A graduate or undergraduate student can repeat or substitute any number of credit hours within the specified time duration of the program.

Credit Transfer Policy

Transfer credits may be accepted at different levels for work completed at a recognized Pakistani or foreign university / institution, provided:

(i)         The course for which transfer credit is sought is part of, or can be a substitute for a course that is part of the student's degree plan at Jinnah. An original transcript (marks sheet) issued by the institution which administered the examination, is submitted.

(ii)         The student has earned at least the letter grade B, or its equivalent in the course for which transfer credit is sought.

(iii)        Any other condition as decided by the concerned department. The department has the exclusive right to accept or reject any request of transfer of course /courses.

(iv)        Each case will be examined on its merit by the Registrar in cooperation with the curriculum committee or HoD of the relevant discipline.

(v)         The total number of credit hours of accepted work will be entered on the student's permanent academic record; however the transfer credit hours will not be included in the cumulative grade point average reflected on the transcript of academic record.

(vi)        The maximum credits transferred shall not exceed 60% of the total credit hours required to earn that degree from M.A.J.U.

GRADE DEFINITIONS

GRADE POINTS

Incomplete (I) Grade

A teacher may award “I” (incomplete) grade to a student who fails to meet all course requirements for reasons beyond his/her control. “I” grade can be awarded only with the prior approval of the HoD concerned. The “I” grade must be changed into an earned grade within the following semester otherwise it will automatically be converted to “F” grade.
 

GPA

A student's Grade Point Average (GPA) is computed by multiplying the number of credit hours of each course by the grade points assigned to grade earned, then dividing the sum of these products by the total number of credit hours in which the student was registered.
 

CGPA

Cumulative Grade Point Average (CGPA) is calculated by summing all the earned grade points divided by the total number of registered credit hours.
 

CGPA Requirement

An undergraduate student will need a minimum of 2.0 CGPA on the scale of 4.0 to graduate from the University, whereas, a graduate student will need a minimum of 3.0 CGPA on the scale 4.0 for graduation.
 

Change of Grade

A student may file a petition with the CoE’s office for review of final grade if he /she has genuine reasons to believe that there has been some omission in recording or calculating the grades. The petition must be filed within a week after the official declaration of the final results after which no petition shall be entertained. The review of grade is strictly limited to omissions and calculation errors and re-evaluation of answers is not permitted. The fee for review of final grade is Rs 2000/-
 

Attendance Rule

Although the students of the University are expected to attend all the lectures and lab work pertaining to their courses of study, however at least 80% of lectures must have been attended to qualify for appearance in the final examination. There will be no relaxation in this limit under any circumstances. However a student may request for withdrawal of a course, in which his/her attendance is short by paying the fine determined by the registrar office.
 

Change of Program

A student may apply for the change of program to the Registrar Office before the start of registration process of the semester in which the student is intending to change his / her degree program. The student can take the transfer only if Heads of both the Departments do not have any objection. Only those courses will be transferred which fit into the degree program of the new discipline.  All transfers will be in accordance with the Transfer of Credits policy.   Such a student will be issued a new Registration Number.
 

Academic Warning

Should the GPA or CGPA of a student fall below 3.00 or 2.00 for a graduate or undergraduate student respectively, that student shall be automatically considered on academic warning status for the coming semester.  A student on warning status shall register reduced load in the next semester depending upon the semester GPA and the decision of the concerned department.
 

Expulsion from the University

If a student stays on warning status for three consecutive semesters he / she shall be expelled from the University on the basis of poor academic performance.
 

Fee Refund Policy

If a student decides to withdraw from the University after having registered he/she may be entitled to refund of fee as follows:

(i)         Full tuition fee may be refunded if withdrawal is requested, in writing, before the start of the semester.

(ii)         50 % of the tuition fee may be refunded if withdrawal is requested, in writing within a week of the start of the semester.

(iii)        No refund shall be made after one week of the start of the semester.

Medal Award Requirements

• Completion of all degree requirements at MAJU without transfer of credits.
• Minimum CGPA 3.50/4.00.
• No “F” grade in the transcript.
• No disciplinary punishment.
• Degree completion within normal duration as given below:

Note:

• If number of students in a degree program is less than 10, the Batches shall be merged for decision.
• An academic year is comprised of Spring and Fall semesters.
• Registration in Summer Session, after the completion of prescribed duration, shall be treated as extension in the prescribed duration.